Moulsoe Millennium Hall

Booking Procedure

• All enquiries for booking the hall by email to the bookings manager at moulsoehall@aol.co.uk
• Bookings manager will confirm availability and send out a booking form
• Return completed booking form by email to moulsoehall@aol.co.uk
• Once the completed booking form has been received and verified by the bookings manager, the date will be confirmed as provisionally booked.
• Full payment plus security deposit must be received by BACS within 7 days of the above. Failure to make payment within this time will result in the cancellation of your booking.
• Your booking will then be confirmed. Details will be sent regarding key collection and return.
• Functions predominately involving 16 – 21-year-olds must be always supervised by an accountable adult.

Please download the above form, fill in your details and send the completed form to the Bookings Manager via email moulsoehall@aol.co.uk

Hall Hire Prices 1st July 2025

Monday to Thursday 08.00 – 18.00	£18 per hour All bookings must include time to set up and clear Hall (part hour available for this). Access to the Hall not permitted prior to start time of the hire.
Friday, Saturday and Sunday 08.00-18.00	£25 per hour All bookings must include time to set up and clear Hall (part hour available for this). Access to the Hall not permitted prior to start time of the hire.

• The hall capacity is limited to 60 people (if seated) but 80 (if standing). If numbers exceed these limits, or greatly exceed the numbers indicated above in the booking request, a charge may be levied. Anteroom can be used for serving food.
• If you require additional time to set up and/or clear up, then time before or after your event time must be included in your booking.
• Please note the hall should be vacated by the close of your booking, including the car park. Vehicles may not be left in the car park overnight.
• If you are using a catering or events company, all their equipment must be removed from the hall and the surrounding grounds by the end of the booked session.
• Excessive use of utilities, for example electricity or water, may incur an additional charge.

Concessions

• Village residents (discounts only apply if 2 or more sessions are booked on Fri, Sat or Sun)
  • (private parties): 50% , (businesses): 25%
  • Bookings outside Hall opening times for village residents at Hall Committee discretion
• Charities (with charity bank details): at discretion
• Parish Council, Church and Village Committee: no charge
• Special rates available for regular bookings on application only.

Cancellation

• More than four weeks: All monies less a £10 administration fee returned.
• Less than four weeks: Security Deposit & 50% of Hire Charge returned.
• Less than two weeks: Security Deposit Only Returned.

Security Deposit

A refundable deposit is payable with the full balance at time of booking. A deposit of £100 for weekday daytime sessions and £200 for weekday evening session or weekend sessions.

A full copy of the Terms and Conditions will be attached to your booking form.

Currently bookings are only being taken via the email address moulsoehall@aol.co.uk

The hall is managed by a volunteer committee and emails will be replied to at the earliest opportunity.